Privacy and confidentiality

For the purposes of applicable data protection and privacy laws, Normandie Université (“we”, “us”, “our”), whose registered office is located at Esplanade de la Paix CS 14032 – 14032 CAEN Cedex 5, is considered the “Data Controller” of the Personal Data that it collects, uses and manages in accordance with this Privacy Policy (the “Policy”).

Protecting your privacy is important to us. We are committed to protecting all Personal Data provided to us, whether from people we work with, visitors and users of our websites, or any other source. Personal Data is information relating to an identified or identifiable living individual.

This Policy explains what Personal Data we collect, how we may use and manage it, and your rights regarding your Personal Data. Before providing us with Personal Data or visiting our websites, please read this Policy carefully in its entirety and ensure that you agree to our privacy practices.

Please note that our websites may contain links to other websites operated by third parties. These third-party sites are not subject to this Policy, and we recommend that you review the privacy and security policies of each website you visit. We are solely responsible for the privacy and security of the Personal Data we collect and have no control over the actions of third parties regarding your Personal Data.

Please see the Glossary below for an explanation of terms defined in this Policy.


Who do we collect Personal Data from?

 We may occasionally collect Personal Data from different individuals during our business activities, including: 

  • Users of our websites; and
  • Persons who contact us by any means.

How do we collect your Personal Data ?

We obtain Personal Data that you knowingly and voluntarily provide to us, both online and offline. We collect Personal Data when you:

  • Visit our websites and/or complete one of our web forms;
  • Communicate with us in any other way;
  • Respond to surveys we publish;
  • Place an order with us through the website;
  • Report problems using the website;

We may also collect information we receive from third party sources, for example regarding your use of other websites we operate and from related third parties such as subcontractors.


What personal data do we collect ?

We may collect various personal data about you in a professional context, such as your name, gender, position, email address, home address and other contact details, information about your activity, communications we send to you, as well as financial and payment information.

When you use our websites, we collect certain standard information that your browser sends to our websites. This includes technical information, such as your IP address, browser type, operating system, language, time zone setting, access times, and referring website addresses.


Purposes of processing your personal data

We process your personal data for the following purposes:

  • To provide you with the information, products, and services you have ordered (including through the Website);
  • To improve the products and services we offer, as well as the events we manage and organize;
  • To administer our websites and help improve them;
  • To conduct analytics about the use of our websites;
  • To notify you of changes to our websites;
  • To comply with applicable laws and regulations; and
  • For other business purposes, including negotiating, entering into, and enforcing agreements, including licensing agreements, managing payments to us, account and records management, supporting corporate social responsibility activities, legal, regulatory, and internal investigations, and debt management.

Legal basis for the processing of your personal data by Normandie Université

In order to comply with applicable data privacy laws, we are required to define the legal basis for processing your personal data. In accordance with the purposes for which we collect and use your personal data, as described above, the legal basis for processing your personal data will generally be one of the following:

  • Your consent ;
  • The performance of a contract we have entered into with you or others;
  • Our legitimate business interests or those of third parties ; or
  • Compliance with our legal obligations.

Who do we share your personal data with?

We may share your personal data with people within Normandie Université who need to know it for business, technical or legal reasons, for example to carry out an administrative task such as processing an invoice, or to address a request you have submitted to the relevant department of Normandie Université.

We may disclose your personal data to third parties, including authorities, our advisors, our IT service providers and third parties we engage to provide the services you request;

Protect intellectual property rights in any content displayed or otherwise available on our websites; seek legal or other professional advice; respond to a legal request or comply with a legal obligation; and enforce our Website Usage Rules.

We may disclose your personal data to third parties in the event of the sale, purchase or merger of any business or assets, including to the prospective seller or buyer of such business or assets.

We may share the personal data you submit to us with any entity within Normandie Université. These entities are required to maintain the confidentiality of your data and are not authorized to use it for purposes other than those described in this Policy.

Finally, we may share non-personal data with third parties not described above. In doing so, we may aggregate or de-identify the information so that a third party cannot associate it with you, your computer, or your device. Aggregation is the process of combining non-personal data from multiple individuals so that the data does not relate to any specific individual. De-identification is the process of removing or modifying certain information that could be used to associate data with a specific individual.


Security

We take all reasonable technical and organizational security measures to protect personal data against accidental or unlawful destruction, accidental loss and unauthorized access, destruction, misuse, alteration, or disclosure. We make every effort to protect your personal data, but unfortunately, the transmission of information over the internet is not completely secure. We cannot guarantee the security of your personal data, and any transmission of your data is at your own risk.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share it with anyone. If you fail to keep your password confidential and this results in a breach of security, we cannot be held liable for any loss or other harm to your personal data.


Your rights

Applicable data privacy legislation grants individuals certain rights regarding personal data held by organizations. If you wish to:

  • Request a copy of the personal data we hold about you; or
  • Request the rectification, deletion, or restriction of processing of your personal data, provided that no contract is currently in effect,

Please send your written request to our Data Protection Officer at dpo@normandie-univ.fr. We ask that you always inform us of any changes to your personal data so that we can keep it up to date.

If you no longer wish to receive marketing communications from us, whether by email, telephone or post, you can unsubscribe by clicking on the “unsubscribe” link at the bottom of each marketing email and updating your preferences, or by contacting us at licensing-nv@normandie-univ.fr


Intellectual Property

All intellectual property rights in our website and, where applicable, in the content we publish on it remain our property or that of our licensors, including all copyright, patents, trademarks, trade names and designs, whether registered or not, as well as the appearance of our website. Please note in particular that the Normandie Université and Normandie Valorisation logos, which may appear on the website, are registered trademarks belonging to Normandie Université and may not be used without the prior written permission of the relevant owner.

You may print copies and may download extracts of any page(s) from our website for your personal use. However, you must not modify the paper or digital copies of any materials you have printed off or downloaded in any way (unless expressly stated otherwise in the relevant materials), and you must not use any illustrations, photographs, video or audio sequences or any graphics separately from any accompanying text.

Our status (and that of any identified contributors) as the authors of content on our website must always be acknowledged.

You must not use any part of the content on our website for commercial purposes without obtaining a license from us or our licensors, as applicable.

If you print off, copy or download any part of our website in breach of these rules, your right to use our website will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.


Changes to this Policy

We reserve the right to modify this Policy at any time by posting the revised version on our websites. It is your responsibility to review it each time you submit information to us or place an order via licensing.normandie-valo.fr


Glossary

Data Controller: The party that determines the purposes and means of data processing.

Data Protection Authority: The competent supervisory authority for privacy or data protection matters within the jurisdiction of Normandy University;

Personal Data: Information relating to an identified or identifiable individual (i.e., data concerning employees, contractors, applicants, employees of vendors and suppliers, subcontractors, customers, and individuals who use our websites). This includes names, addresses, email addresses, applications, user account information, and correspondence. Personal Data may also include web browsing information (e.g., data associated with a specific cookie) and IP addresses, when this information can be linked to an individual.

Processing : Any operation performed with personal data ; this includes collecting, storing, accessing, combining with other data, sharing with a third party, or even deleting it.